Service goals in the PhD Administration
The PhD Administration is committed to delivering transparent and predictable service levels. We read emails throughout the day, and we respond as soon as possible, typically within 30 days.
However, some inquiries may require additional processing time. Urgent matters will be always prioritised as much as we can.
Please be assured that we review emails daily and prioritise urgent matters. All emails that require a response will receive one, and there is no need to resend your message. Below, you will find an overview of administrative tasks that may have extended processing times.
PhD School at the Faculty of Science
- Enrolment with employment: Processing time: 2 months.
Start initiated through HR. - Enrolment without employment: Processing time: 2 months.
Start an enrolment case
PhD School at the Faculty of Humanities, Social Sciences, Law and Theology
- Enrolment with employment: Processing time: 2 months.
Start initiated through HR. - Enrolment without employment: Processing time: 2 months.
Start an enrolment case by email: phd@hrsc.ku.dk.
PhD School at the Faculty of Health and Medical Sciences
- Enrolment with or without employment: Processing time: 1 month.
Start an enrolment case
Applies to all PhD schools
- Fully documented applications (within the study period): Processing time: 1 month.
Includes: extensions, leave of absence, parental leave, change of research environment, change of supervisor and regular assessments.
See the specific PhD School websites for requirements. - Reinstatement and complex cases: Processing time: 1 month.
PhD School at the Faculty of Science
- External/merit courses / ECTS approval: Processing time: 2 months
- Course certificates: Processing time: 1 month
PhD School at the Faculty of Humanities, Social Sciences, Law and Theology
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Course applications: Deadline for application 5 months before course start date
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External courses (ECTS approval/registration in PhD Planner): Processing time: 2 months
-
Course certificates: Processing time: 2 months
PhD School at the Faculty of Health and Medical Sciences
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Course applications: Deadline for application 5 months before course start date
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External courses: Processing time: 2 months
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Course certificates: Processing time: 1 month
Applies to all PhD schools
- Degree verifications: Processing time: 2 months
- Thesis submission without prior enrolment: Processing time: 2 months
(if the case is fully documented)
Applies to all PhD schools
- Hotel bookings: Processing time: 10 days
- Payment disbursements: Processing time: 3 months
