Rules and regulations
As a PhD student at UCPH, there are different sets of rules and regulations that you need to be aware of.
Common rules for all PhD students at UCPH
The following rules apply regardless of which faculty and PhD school you are enrolled at.
The PhD Order
The PhD program at the University of Copenhagen has been developed in accordance with the Ministerial Order on the PhD Programme at the Universities, the PhD Order. The newest version is PhD Order No. 1124 of 19 September 2025. Find the PhD Order and guides below:
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PhD Order No. 1124 of 19 September 2025 (in Danish)
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PhD Order No. 1124 of 19 September 2025 (in English)
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Guide to the PhD Order (in Danish)
Please be aware that this guide refers to the former PhD Order (No. 1039 of 27 August 2013).
UCPH's specific PhD rules and regulations
Below is a list of specific rules and regulations regarding the PhD process at UCPH:
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Procedures for systematic security screening at UCPH
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UCPH overview of sanctions against countries, institutions and certain types of funding
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PhD students with cost-of-living grants from abroad
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Regulations on AI-assisted technologies for PhD theses
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Rules concerning legal deposit of PhD theses
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Copyright and PhD theses
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Copyright of articles included in PhD theses
UCPH's common PhD rules and regulations
The University of Copenhagen has adopted a set of common regulations and guidelines for PhD students admitted to UCPH. UCPH’s common regulations and guidelines set forth the minimum standards for PhD studies at the University.
Complaint guidance for PhD students
According to the Danish PhD Order, you can file a complaint with the Danish Agency for Higher Education and Science about legal issues relating to a decision by your PhD School.
The deadline for filing a complaint is two weeks from the day you received the decision.
In accordance with section 30 (1) of the Order, complaints filed with the Agency are limited to legal issues, which means that you can complain if you find that the rules that are applicable to the case processing and the decision made have not been complied with. You cannot complain about the academic assessments that have provided the grounds for the PhD School’s decision.
You must submit your complaint by email to the relevant graduate school.
The PhD School then gives a statement in the case, which you will receive for commenting. The deadline for submitting comments to the statement will be at least one week, but you will be informed about the exact date when you receive the statement. The University then forwards the complaint and the University's statement to the Danish Agency for Higher Education and Science along with your comments and any other relevant documents in the case.
Additional rules and regulations for the PhD Schools
Faculties each set additional rules and regulations. UCPH’s common rules can therefore not 'stand alone'
but should be read in conjunction with the additional rules and regulations of the relevant PhD school.
Read more and find the additional rules on the PhD School's websites:
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